Foreign Relations of the United States, 1977–1980, Volume XXVIII, Organization and Management of Foreign Policy

202. Memorandum From the Deputy Assistant Secretary of State for Equal Employment Opportunity (Burroughs) to the Deputy Under Secretary of State for Management (Read)¹

Washington, February 1, 1978

SUBJECT

• Middle-Level Hiring Program: Status Report as of January 31, 1978

The Middle-Level Hiring Program for minorities and women was established in May 1975 (announcement used for recruitment is at Tab A²—updated periodically to reflect pay scale increases, etc.). The hiring goal established was ten (10) minorities and ten (10) women per year, or a total of 100 for the projected five-year duration of the program.

We are now three months short of completing three years of operation. As of January 31, 1978, 24 persons have been hired against a three-year goal of 60. One additional hire is established for March, making a total of 25 hires—8 minorities and 17 women (listing at Tab B). That makes a shortfall of 35, as of now, in the first three years of the program.

Twenty-one (21) persons who passed the BEX oral are in MED and SY clearance. Another seventeen (17) are in line to take the BEX oral (drop out is approximately 50%), after which successful candidates go into MED and SY. That means, roughly speaking, another 30 persons could be hired rather easily this year. However, that still would not make-up current shortfall (35) on the program and thereby not be responsive to the Secretary’s Task Force on affirmative action.

Another forty (40) candidates are in the pipe-line ready for evaluation by PER’s Application Review Committee. Drop out at that stage is a little over one-half reducing potential to 20, with another 50% drop out in the next (oral) stage reducing potential to 10 as of this point in time. Detailed statistics are at Tab C.

Given the above potential of approximately 40 hires this year, it is clear that at the current pace we will not overcome the Middle-Level hiring shortfall very soon. Also, we may face the problem of diminishing applications. I propose that (1) attention to applications on hand be accelerated and (2) new recruitment efforts be launched. By copy of this memo I am asking Ambassador Barnes’ assistance on both points.

Tab B

Table Prepared in the Office of Equal Employment Opportunity³

Washington, January 31, 1978

MIDDLE-LEVEL HIRING PROGRAM

(as of 1/31/78)

Name	EOD	Grade	Cone
On Board (By Date)
1. Lewis, Jesse	7/7/75	R–4	Political
2. Thomas, Walter J.	1/1/76	R–5	Admin
3. Colloton, Carol A.	6/14/76	R–5	Political
4. English, Franklin	6/14/76	R–4	Admin
5. O’Keefe, Ellen M.	9/7/76	R–5	Consular
6. Robinson, Raymond	9/19/76	R–3	Admin
7. Crist, Janet L.	12/6/76	R–5	Political
8. Guerra-Mondragon, Gabriel	1/10/77	R–4	Political
9. Schoonover, Brenda B.	2/28/77	R–4	Admin
10. Edminster, Diane L.	3/28/77	R–5	Econ/Com
11. Robinson, Stanley H.	5/1/77	R–4	Admin
12. Mowle, Susan M.	6/20/77	R–5	Political
13. Frank, Elke	6/28/77	R–4	Political
14. Silver, Carolleen	7/18/77	R–5	Consular
15. Bohlen, Avis R.	8/14/77	R–4	Political
16. Li, Frances	8/15/77	R–5	Political
17. Soso, G. Jean	8/22/77	R–4	Political
18. Taubenfeld, Rita F.	8/22/77	R–3	Econ/Com
19. Vancon, Nancy S.	10/1/77	R–4	Political
20. Barbier, Marietta	10/25/77	R–5	Consular
21. Bradford, Jean D.	11/21/77	R–5	Consular
22. Harvey, Barbara S.	1/3/78	R–4	Political
23. Sams, Duane E.	1/15/78	R–5	Econ/Com
24. Fernandez, John D.	1/30/78	R–5	Econ/Com
Scheduled for EOD
25. Jones-Booker, Roberta	3/26/78	R–4	Consular

Analysis

	Political	Consular	Admin	Economic/Commercial	Total
R–5	4	5	1	3	13
R–4	7	—	3	—	10
R–3	—	—	1	1	2
TOTALS	11	5	5	4	25

		MINORITIES	WOMEN	TOTAL
R–5		3	9	12
R–4		4	7	11
R–3		1	1	2
		8	17	25
		MINORITIES	WOMEN	TOTAL
Political	R–5	—	4	4
	R–4	2	5	7
	R–3	—	—	—
		2	9	11
Consular	R–5	—	4	4
	R–4	—	1	1
	R–3	—	—	—
		—	5	5
Admin	R–5	1	—	1
	R–4	2	1	3
	R–3	1	—	1
		4	1	5
Econ	R–5	2	1	3
	R–4	—	—	—
	R–3	—	1	1
		2	2	4
TOTAL		8	17	25

Tab C

Table Prepared in the Office of Equal Employment Opportunity⁴

Washington, January 31, 1978

MIDDLE-LEVEL HIRING PROGRAM

(Inaugurated May 1975)

STATUS REPORT AS OF 1/31/78

	NUMBER OF APPLICATIONS
	Minorities		Women		Total
M/EEO
Received	481	(41%)	693	(59%)	1,1745
— Rejected	168	(32%)	365	(68%)	533
	(35%)		(53%)		(45%)
— Approved (More Data Requested from Applicant)	313	(49%)	328	(51%)	6416
	(65%)		(47%)		(55%)
= Pending Review	—		—		—
APPLICATION REVIEW COMMITTEE (ARC)
Forwarded to ARC from M/EEO	181	(48%)	198	(52%)	379
— Rejected	104	(50%)	106	(50%)	210
	(57%)		(54%)		(55%)
— Approved (Sent to BEX)	74	(48%)	79	(52%)	153
	(41%)		(40%)		(40%)
= Pending ARC Review	3		13		16
BOARD OF EXAMINERS (BEX)
Forwarded to BEX from ARC	74	(48%)	79	(52%)	153
— Rejected on Oral	37	(50%)	37	(50%)	74
	(50%)		(47%)		(48%)
— Approved on Oral	24	(44%)	30	(56%)	54
	(32%)		(38%)		(35%)
— Applicant Withdrew (Prior to Oral Interview)	4		4		8
= Pending BEX Oral Interview	9		8		17

MIDDLE-LEVEL HIRING PROGRAM

(Inaugurated May 1975)

STATUS REPORT AS OF 1/31/78

	NUMBER OF APPLICATIONS
	Minorities	Women	Total
SUMMARY
Approved (BEX oral)	24	30	54
— Rejected for Medical Reasons	2	1	3
— Applicant Withdrew (After Passing Oral Interview)	3	2	5
— Appointed Thru 1/31/78 (Against a goal of 60 as of 5/78)	8	16	24
— Future Appointments Established	—	1	1
= Pending Appointment (SY, MED clearance, etc.)	11	10	21

1. Source: National Archives, RG 59, Records of the Under Secretary for Management (M), 1977–1978, Box 8, Chron February 1978. No classification marking. A copy was sent to Barnes.
2. Attached but not printed.
3. No classification marking. Source: REE/EMP.
4. No classification marking. Source: M/EEO.
5. Reduction of approximately 200 since last report (10/31/77) due to elimination of non-middle-level applications included erroneously in previous counts. [Footnote is in the original.]
6. Many applicants (roughly one-third) do not respond to request for samples of writing, thereby constituting a termination of candidacy. As of this date, approximately 20 files ready to go to ARC. [Footnote is in the original.]