Memorandum of Understanding Between the Dirección General de Obras Públicas and the Public Roads Administration Concerning the Rehabilitation of Certain Dominican Roads, Signed at Ciudad Trujillo, November 9, 19429
Agreement made this 9th day of November 1942, by and between the Dirección General de Obras Públicas of the Dominican Republic, represented by H. E. Arturo Despradel, Secretary of State for Foreign Affairs, and the United States Public Roads Administration, represented by H. E. Avra M. Warren American Minister at Ciudad Trujillo,
Whereas, the Governments of the Dominican Republic and of the United States are desirous of cooperating in maintaining and reconstructing certain roads and highways that are of importance for the transportation of supplies during the existing emergency and other purposes in facilitating the joint war effort, and[Page 277]
Whereas, the hauling of supplies will involve the use of certain city streets en route and the road and route from San Pedro de Macorís to the frontier of the Haitian Republic via Ciudad Trujillo, Azua, Cabral and southward of Lago Enriquillo to the terminal of the road from Fond Parisien at the Haitian-Dominican frontier; and of the road from Azua to the frontier via San Juan and Elías Piña, and
Whereas, economy in hauling as well as the conservation of tires and gasoline will require construction and some rehabilitation of these roads and the general improvement of their surfaces with some betterment of stream crossings, cross drainage, ditches, such rehabilitation, improvement and betterment being sometimes hereinafter referred to as the “Project”;
Now Therefore, the following terms and conditions of cooperation are agreed to by the Public Roads Administration of the United States of America and by the Dominican Direction General de Obras Públicas.
- the Public Roads Administration undertakes as follows:
- to provide from funds which have been or may hereafter be made available to it for this purpose the sum necessary not exceeding two hundred thousand dollars ($200,000.00) which will be available for expenditure as may be required on the Project including for such construction, rehabilitation and improvement of the above mentioned roads as will serve to facilitate heavy hauling over them, and to maintain them in satisfactory condition.
- To exercise the general authority conferred on it to administer the funds allotted to the Project by the approval of the quality and integrity of the work performed.
- To provide a Resident Engineer and an Auditor who shall act under the direction of the Public Roads Administration, and whose compensation and expenses shall be charged to an allotment for engineering supervision and administration set aside for this purpose. The Resident Engineer will render engineering services and at all times will cooperate fully to maintain rapid and economical construction of the Project and to obtain its early completion.
- To act for the Government of the Dominican Republic without charge as Purchasing Agent in the United States if so requested in the purchase of all supplies, materials and equipment required for use on this work in order that the Dominican Republic may have the benefit, so far as practicable, of all discounts, special rates, priority classifications, and any and all of the advantages that may accrue from such action.
- To approve and certify claim vouchers submitted by the Dirección General de Obras Públicas of the Dominican Republic periodically for work satisfactorily accomplished subsequent to the date of [Page 278]the execution of this Agreement. Claim vouchers for payment shall be on Standard Form PR 20 (Revised) approved by the Comptroller General of the United States, which will be furnished the Government of the Dominican Republic for its use. Said vouchers shall be executed by the Dirección General de Obras Públicas of the Dominican Republic, and certified by the Resident Engineer of the Public Roads Administration.
- The Dominican Republic, represented by the Dirección General de
Obras Públicas undertakes, on its part, as follows:
- To rehabilitate the roads hereinabove mentioned in accordance with plans, cross sections, and other information to be provided by the Resident Engineer.
- To maintain accounts which shall be open at all times to inspection, examination, or audit by the representatives of the Public Roads Administration, and to accept audit on the basis of all pertinent laws, applicable regulations, and any other agreements pertinent to this work.
- To permit and facilitate inspection and examination by any authorized representative of the Public Roads Administration of all records, construction work in progress or completed, and the checking of all claims as shown on certificates or vouchers submitted as the basis for payment.
- To permit the supply for use on the Project without cost to the United States (a) all needed raw materials locally procurable from the public domain such as clay, sand, gravel, stone and timber; and (b) such of the equipment owned by the Government of the Dominican Republic as the Dirección General de Obras Públicas finds it may be possible to make available for this work.
- To hold the United States and its employees harmless and protect them against claims of third parties for personal injuries or property damage which may occur in connection with any operations deemed necessary or desirable in respect of the Project.
- To waive all duties, import taxes, or any other special or ordinary assessments applicable to the importation of any materials, supplies or equipment brought into the Republic as a result of purchases made by the Public Roads Administration, as outlined in this agreement or applicable to the importation of necessary supplies and equipment for conducting the surveys and for the maintenance of an administrative office by the Public Roads Administration.
- To provide all rights of way that may be required in connection with the necessary rehabilitation of these roads, or in constructing approved relocations mutually agreed to be required to improve hauling conditions, or for the purpose of obtaining materials to be used on the Projects, without expense to the United States.
- To accept payment for the work on an agreed schedule of prices per kilometer, arranged in advance with the Resident Engineer. In establishing the price per kilometer it is agreed that it will be based on the estimated cost of labor, materials (except as provided in (b 4)) above, supervision and project engineering actually employed or used on the work, but not including any of the cost of operating the Directión General de Obras Públicas.
In Witness Whereof the Directión General de Obras Públicas of the Dominican Republic and the Public Roads Administration have caused this Memorandum of Understanding to be duly executed as evidenced by their signatures below.
Secretary of State for Foreign Affairs
The Public Roads Administration
Commissioner American Minister at Ciudad Trujillo DR
- The Memorandum of Understanding between the United States and Haiti, signed at Port-au-Prince November 30, 1942, is, mutatis mutandis, substantially the same as the one with the Dominican Republic, except in the case of Haiti the Public Roads Administration agreed to provide funds not exceeding $150,000 for expenditure on the project rather than $200,000 as in the case of the Dominican Republic.↩